What is document control?

What is document control?

• A. Tracking equipment maintenance schedules.
• B. Controlling access to the facility.
• C. Allocating production tasks to workers.
• D. Managing creation, review, approval, distribution, updating, and archiving of documents.

Answer: (D)

Document control is the process of managing documents through their entire life cycle—from creation, review, and approval to distribution, updating, and archiving. This approach ensures that the right people have access to the correct, most current versions of documents, while also keeping a clear record of who approved changes and when those changes occurred. It includes maintaining a central repository, controlling revisions, and archiving obsolete documents so audits and compliance are straightforward. That’s why the option describing creation, review, approval, distribution, updating, and archiving best captures what document control is about. The other options refer to separate, non-document lifecycle activities: keeping track of maintenance schedules, controlling physical access to a facility, and assigning production tasks to workers.

Document control is the process of managing documents through their entire life cycle—from creation, review, and approval to distribution, updating, and archiving. This approach ensures that the right people have access to the correct, most current versions of documents, while also keeping a clear record of who approved changes and when those changes occurred. It includes maintaining a central repository, controlling revisions, and archiving obsolete documents so audits and compliance are straightforward.

That’s why the option describing creation, review, approval, distribution, updating, and archiving best captures what document control is about. The other options refer to separate, non-document lifecycle activities: keeping track of maintenance schedules, controlling physical access to a facility, and assigning production tasks to workers.